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TouchIT Meeting™

TouchIT Meeting™ is a web-based room scheduling system that integrates with your network and your Microsoft Exchange server via a touch screen display to provide real-time meeting information, just where you need it - right outside the meeting room.

The interactive 7” touch screen that is integrated into the unit reduces meeting interruptions, eliminates scheduling mistakes, and encourages more effective use of the meeting spaces. Schedule your meetings either directly on the TouchIT Meeting unit or via Microsoft Outlook - it couldn’t be easier.

See if a meeting room is available, which participants are scheduled to be in a particular meeting and the touch screen will also show the topic of the meeting.

TouchIT Meeting™ is perfectly suited to any environment where people share rooms, yet require private space. This makes it ideal for community centres, recruitment agencies, hotels, hospitals, military, government, higher education and more.

Product Features

 

• Integrates with your network - the 7” touch screens attachs seemlesly to your network and MS Exchange server.
• Schedule an impromptu meeting directly from the touch screen.
• Meeting finished early or over-run? No problem, simply adjust the meeting duration directly from the touch screen.
• 7” Touch Screen shows the meeting subject and attendees - privacy feature also available
• Screen colour clearly indicates whether a meeting room is available or in use.
• Scroll through the meetings scheduled for a particular day directly from the touch screen - no need to return to your PC
• Reserve a room when you need it from any networked computer.
  

Feel free to go green

An in-built motion sensor automatically powers down when there is no activity. This will reactivate whenever movement is sensed. So you’re always free to get value for money.

 

Download TouchIT Meeting PDF Brochure

 

TouchIT Meeting™ - How does it work?

With TouchIT Meeting™ there are two ways of scheduling a meeting; through Microsoft Outlook™ or directly on the 7” touch screen

Using Microsoft Outlook to Schedule a Meeting

Go into your Microsoft Outlook™ diary and schedule a meeting as you normally do:

Give your meeting a subject (leave blank if the subject is confidential) Invite attendees as you normally would

Click on “Select Meeting Room & Time” which opens the meeting space scheduling window. Reserve a room and time. You’re done!

Now the room is reserved for that time on that date. When the meeting is in session the TouchIT Meeting™ screen will turn red, and the subject and attendees names will appear on the screen.

Booking a meeting directly on the screen.

Schedule a Meeting directly on the 7” Touch Screen

You’ll know a room is free because the TouchIT Meeting screen will be green:

Touch the screen and move the timeline slider to the start time you require.

Touch the end time box then move the timeline slider to the desired end time. TouchIT Meeting will not allow you to double-book meetings.

Press finish – and you’re done!
The meeting you just scheduled on TouchIT Meeting can be moved, adjusted, or cancelled at any time via the touch screen. Just touch the reservation block on the timeline and to view the schedule and make changes.

Reservations made via Outlook can only be adjusted or deleted by the organiser via Outlook. Meetings reserved directly on TouchIT Meeting can be deleted by anyone although they will not have meeting subjects or an attendee list.

Accessories

None at present

Tutorials
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